Free tool
Polite pass note for referrers
Saying no clearly is kinder than saying nothing. Pick a reason, add an optional tip and edit the note before you send it.
Takes about 2 minutes
Your note
Hi [their first name], Thank you for sending your CV and for your interest. I'm not going to refer you for the [role] role this time. It looks a different level from the experience on your CV, which is a view about fit and not about you. One tip: use the wording of the job description in your CV, so a recruiter can see the match quickly. I'm sorry I can't help this time, and I wish you the best with your search. Kind regards, [your name]
Built in your browser from fixed templates. Nothing is saved or sent. Keep reasons about fit and the role, never about personal characteristics.
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On Doorstep you set your criteria once, review in minutes and the candidate always gets feedback.
Related guides
- How to say no politely to a referral requestFor employees: a kind, quick way to decline when you cannot or would rather not refer someone.
- Common mistakes in referral notesA short checklist for employees: what makes a referral note weaker, and how to fix it quickly.
- What makes a good referral noteFor employees: how to write the note that accompanies a referral so the recruiter reads it.
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Tools on this site were last updated on 17 Oct 2026. They give general information, not advice for your situation.