How to say no politely to a referral request
For employees: a kind, quick way to decline when you cannot or would rather not refer someone.
Quick answer: Thank them, say no clearly, give one kind reason if you can and add a useful tip.
1 min read
Saying no is part of referring well. A referral puts your name next to someone else's, so you are allowed to decline. A short, kind reply is far better than silence, and it helps the person move on to someone else.
Good reasons to say no
- You do not know the person's work well enough to put your name to it.
- The role is outside the teams or roles you are comfortable referring into.
- Your company's referral policy does not allow it in this case.
- You simply do not have time this week.
What to include in your reply
- Thanks for getting in touch.
- A clear no, so they are not left waiting.
- One honest, kind reason if you are comfortable giving one.
- A useful pointer if you have one, such as a tip on the CV or another way to apply.
Template
Hi [name], thanks for thinking of me and for sending your CV. I'm not able to refer you for this one, as [I don't know your work well enough to put my name to it / it's outside the roles I refer into]. I'm sorry I can't help this time. One tip: [a specific, kind suggestion]. I wish you the best with the search.
Keep it human
You do not need to justify the decision at length or give a full critique. A few honest, kind lines are enough. If you are unsure about your own company's rules, check the referral policy before you reply.
Put it into practice
Become a referrerGuides on this site were last updated on 17 Oct 2026. This is general information, not advice for your situation.
Unfamiliar term? See the glossary.
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